Key University mailing lists for staff

Receive important information from the University’s Administration and Services by signing up for key University-wide mailing lists

Please note that if you work in a UAS section, you must follow UAS email protocols when sending messages.  

If you work in a division or department/faculty and have a question or concern about a communication sent by a UAS section, you should:

  • Contact the individual who sent the communication in the first instance.
  • If this is not possible, or you cannot resolve the issue, you should contact the Communications Lead for the UAS section involved.

In the event that you cannot resolve the issue within the UAS section, you should contact UAS Communications who will endeavour to assist.

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Comms officers mailing list

  • About the list: used to support Oxford’s communications community through collaboration and capacity building. A regular Digest email shares campaign information, questions from the community, tools and tips, training opportunities, and job vacancies.
  • Who can subscribe: any member of staff with communications as part of their role.
  • How to subscribe: send an email to communications-officers-subscribe@maillist.ox.ac.uk asking to be signed up.
  • How to send messages to the list: send an email to communications-officers@maillist.ox.ac.uk – eligible items will be included in the next Digest email.

Environmental Sustainability Staff Mail list

  • About the list: Used to send the monthly environmental sustainability newsletter to, including staff and students from across the University wanting to know news and events relating to Sustainability.
  • Who can subscribe:  All staff with an interest in sustainability. 
  • How to subscribe: Send an email to envsust-subscribe@maillist.ox.ac.uk.
  • How to send messages to the list: Contact sustainability@admin.ox.ac.uk to discuss items for the newsletter.

Environmental Sustainability Student Mail list

  • About the list: Used to send environmental sustainability newsletter to those wanting to know news and events, campaigns and training opportunities.
  • Who can subscribe:  Current students in the University.
  • How to subscribe: Send an email to studentenvsust_subscribe@maillist.ox.ac.uk
  • How to send messages to the list: Contact sustainability@admin.ox.ac.uk to discuss items for the newsletter.

Environmental Sustainable Laboratories Mail list

  • About the list: Used to send environmental sustainability newsletter focusing on laboratories.
  • Who can subscribe:  Anyone working in laboratories at the University
  • How to subscribe: Send an email to sustainability@admin.ox.ac.uk and request to join.
  • How to send messages to the list: Contact sustainability@admin.ox.ac.uk to discuss items for the newsletter

Finance Bulletin

  • About the list: Monthly newsletter used to send key information to colleagues in Finance related roles
  • Who can subscribe Anyone in a finance role
  • How to subscribe: Contact the Finance Division (finance.communications@admin.ox.ac.uk ) for information about how to subscribe
  • How to send messages to the list: Please liaise with Finance Division (finance.communications@admin.ox.ac.uk ) for more information

HR Newsletter

  • About the list: The HR Newsletter is published once every academic term as well as a special edition in the summer. The newsletter includes updates from across the University HR teams including policy changes, project updates, event listings, and staff changes within University HR.
  • Who can subscribe: Any member of staff working in a HR-related role.
  • How to subscribe: Go to the HR communications webpage and click the red ‘Subscribe Now’ button under ‘Join our mailing list’ on the right-hand side, and follow the instructions.
  • How to send messages to the list: Contact the HR Policy team on hr-support@admin.ox.ac.uk to discuss any items for inclusion in the newsletter

GDPR Core Group for Privacy Champions:

  • About the list: Used to contact Privacy Championsn in each area of the University about: future/past group meetings; notifying members of new and updated staff guidance; and any significant changes to the UK’s data protection legislation which may impact on their work.
  • Who can subscribe:  Any member of staff who is selected by their area of the University to take on the role of Privacy Champion.
  • How to subscribe: If you are the Privacy Champion for your area of the University, and you are not already subscribed, please send an email to information.compliance@admin.ox.ac.uk.
  • How to send messages to the list: Privacy Champions should send an email to information.compliance@admin.ox.ac.uk to discuss items they wish to circulate via this list. All other staff members should contact their local Privacy Champion in the first instance.

Mailing lists for IT Support Staff

  • About the lists: There are two specific mailists for IT Support Staff around the University which are managed by the IT Support Staff Services team in IT Services (itss-announce and itss-discuss). These lists are restricted to IT Support Staff and should only be used for IT-specific announcements and discussion.
  • Who can subscribe:  Any member of staff working in an IT support role.
  • How to subscribe: IT Support Staff have to sign up to the IT Support Staff Register to subscribe to this maillist, visit  IT Support Staff Register
  • How to send messages to the list: contact its3@it.ox.ac.uk to send a message to this maillist (Note: it would be very unusual for anyone outside the IT community to use this list)

Heads of Administration & Finance

Heads of Department
 

RS News

  • About the list: used to send RS News, a newsletter about research administration, funding and policy matters, circulated every three weeks
  • Who can subscribe: anyone with a valid University address – the newsletter is also sent to members of the Research & Innovation Support Network and to Research Services’ key research support contacts in departments
  • How to subscribe: email research.services@admin.ox.ac.uk
  • How to send messages to the list: email research.services@admin.ox.ac.uk with draft items for inclusion into RS News

AAD News Alert

  • About the list: Used to send the AAD News alert, providing biweekly updates on academic administration and student support
  • Who can subscribe:  Any member of staff working in a student-facing role, or with an interest in academic administration or student support
  • How to subscribe: Go to the AAD News Alert page on the Academic Support website
  • How to send messages to the list: contact the AAD Communications team on academicadmin.comms@admin.co.uk to discuss items for inclusion in the AAD News Alert

Teaching and Learning Newsletter

  • About the list: Used to send the Teaching and Learning Newsletter, providing termly updates for those who teach at Oxford from the Centre for Teaching and Learning
  • Who can subscribe:  Any member of staff working in a teaching role
  • How to subscribe: Send an email to news@ctl.ox.ac.uk asking to be signed up
  • How to send messages to the list: contact the Centre for Teaching and Learning on news@ctl.ox.ac.uk to discuss items for inclusion in the newsletter

If you are in a UAS section and would like to add a mailing list to this page, please contact the relevant Communications Lead.

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