Website and intranet governance: membership and terms of reference

The Oxford Websites and Intranets Governance Group is responsible for ensuring the ongoing appropriateness of management governance arrangements, and the approval of web and intranet sites.

Oxford Websites and Intranets Governance Group: terms of reference 

Governance arrangements are in place to ensure adherence to the agreed strategy. 

Membership 

Name Job title Role on group
Divisional and college representatives      

Matt Pickles

Head of Communications, Humanities 

Humanities Division representative 
Alison Brindle Head of Communications, Med Sci  Medical Sciences Division representative
Kirsty Heber-Smith Communications Manager, MPLS  MPLS Division representative
Kate O'Connor Head of Communications, SSD  Social Science Division representative
Suzanne de la Rosa Head of Marketing and Communications, GLAM  GLAM representative
Dan Selinger Head of Communications and Engagement, Professional Services  UAS representative
Sarah Budzier Head of Communications, Christ Church (Colleges Programme board rep) Colleges representative 
Sue Lawrance Head of Communications, Lifelong Learning Lifelong Learning / OUDCE representative
[Vacant] Clubs Officer Proctor’s Office/Clubs rep
Additional representatives      
Dr Mike Fraser Director of Infrastructure Services Domains team representative
Elizabeth McCarthy Head of Campaigns and Digital Communications, PAD Oxweb representative
Theo Ratcliff  Web Experience Manager Fresco WebCMS team representative
Paul Wheeler Intranet Manager OxIntranet team representative
Sarah Zama Head of User Experience  User experience representative 
[Vacant] [Vacant] Researchers’ representative

 

Purpose

To provide University-wide oversight and strategic direction for website and intranet governance. The group ensures that requests for new websites and intranets align with the University’s content strategy, digital principles and infrastructure standards, and that cross-cutting or exceptional requests are reviewed appropriately.

Responsibilities 

  • Approve or reject proposals for website and intranets  
  • Review requests for the use of non-standard platforms  
  • Review and provide final decisions on escalated cases from local representatives 
  • Ensure consistency in governance practices across the University 
  • Review and update governance criteria and processes on a termly basis 
  • Promote alignment with University-wide policies on accessibility, security, branding and user experience 

Meeting frequency 

The group will confer regularly by email and come together on an ad hoc basis to review requests. It will meet formally on a termly basis to review policies and processes and ensure alignment between different parts of the organisation.

Quorum for approvals  

Sites cannot be approved without the endorsement of the relevant local representative. Requests that need a decision from the full group must be approved by at least 5 members.

Local governance arrangements 

Individual members of the Steering Group will be empowered to make decisions about sites that meet the agreed criteria and do not impact other parts of the University. 

Where appropriate, local governance groups may be introduced to support this local decision making. Details of local governance arrangements will follow as appropriate. 

Contact us

For questions about digital publishing or content, please email digicomms@admin.ox.ac.uk

 

Digital publishing and content